Resource
Ottawa Venue LED Wall Planning Guide
Screen sizing tables, venue-by-venue notes, content prep checklists, and load-in timelines. Everything an Ottawa event planner needs to run a clean LED wall event.
Right-size your screen for the room.
The standard rule: screen height (ft) ≥ distance to furthest seat (ft) ÷ 8. These configurations are pre-mapped to common Ottawa event sizes.
| Audience | Screen size | Configuration | Common venues |
|---|---|---|---|
| Up to 100 | 8.25 × 6.6 ft | 5 wide × 2 tall panels | School auditoriums, church meeting rooms, intimate galas |
| 100–300 | 11.5 × 6.6 ft | 7 × 2 panels (extends to 8.2 ft tall) | Most Ottawa ballrooms and conference rooms |
| 300–600 | 16.5 × 9.9 ft | 10 × 3 panels | Mid-size hotel ballrooms, convention rooms |
| 600–1,200 | 19.8 × 9.9 ft | 12 × 3 panels | Rogers Centre Ottawa, Cohere Centre halls, NAC |
| 1,200+ | Dual 16.5 × 9.9 ft | Side screens or main + IMAG | Large plenaries, festivals, arena-scale events |
Ceiling height, room width, and content type all affect the recommendation. When in doubt, go one size up — under-screening is more common than over-screening.
What we know about Ottawa's key venues.
Rogers Centre Ottawa
Glass atrium = intense ambient light. LED is effectively required for any daytime session. Service entrance on Colonel By Dr. 4+ hour load-in window recommended.
Cohere Centre
40+ ft ceilings. Brightness is everything on the exhibition floor. Standard ground rigs work on flat exhibition floor. Generator may be required for remote booth positions.
Ottawa C&E Centre
Column-free ballroom, flat rear-lot access, no freight elevator needed. Full Package with 7 × 2 panels is the standard here.
Sala San Marco
Chandeliers stay on. LED essential. Side entrance on Beech Street. Full Package with operator for montages and couple-cam.
Infinity Convention Centre
Warm ambient lighting profile. Open ballroom, great sightlines. Full Package standard.
Brookstreet Hotel
Executive clientele expects broadcast quality. Hotel service entrance — advance coordination required. Full or Full Production.
National Arts Centre
Multiple rooms with varying ceiling heights. Coordinate with NAC house crew. Load-in timing is tight — build buffer.
Canadian Museum of History
Grand Hall glass facade = major ambient light challenge. LED required for visible content. Scenic as well as functional — screen placement matters aesthetically.
Palais des congrès Gatineau
Bilingual events — confirm French/English content handoff. Inside our standard delivery zone. Formal bilingual quotes available.
TD Place / Lansdowne
Outdoor use common — confirm power, permits, and weather plan. Ground-supported outdoor rigs available. Seasonal community screenings a strong fit.
Send us files that look great on the wall.
- Slides in 16:9 ratio, 1920×1080 minimum resolution
- No body text smaller than 24pt (28pt preferred)
- Test brand colours — neon greens and cyans can over-saturate on LED
- Video files: H.264 MP4, 1080p or higher
- Bilingual decks: label each file clearly (FR / EN)
- Send final content at least 24 hours before event
- Keep a backup copy on a USB drive as fallback
- If using live slides (Keynote/PowerPoint): test on the actual laptop you'll present from
When things need to happen.
8+ weeks out
Confirm venue, screen position, power source, and permit status (outdoor events)
4 weeks out
Finalize room layout and screen configuration; share run-of-show draft
2 weeks out
Content brief and file handoff — fonts, colours, aspect ratio confirmed
1 week out
Final content files or slide deck delivered; walk through the run-of-show with operator
Day before
Site survey or venue walkthrough if not already done; power access confirmed
Day of (3–4 hrs before open)
Load-in, assembly, signal test, brightness calibration, full content run-through
30 min before open
Final check: all sources live, audio levels set, team briefed on cue sheet
Ready to book?